Payroll Tax Services for Small Businesses
Payroll taxes have to be calculated correctly and filed on time, every period, or the penalties add up fast. We handle the payroll tax side of your business: the calculations, the federal and state filings, and the year-end forms. Payroll tax services start at $99 a month.
What we handle
- Payroll tax calculations each pay period, so the right amounts are withheld and set aside
- Federal filings: quarterly Form 941 and annual Form 940 (federal unemployment)
- Texas state filings: state unemployment tax reporting with the Texas Workforce Commission
- Year-end forms: W-2s for your employees and 1099-NECs for your contractors
- Deposit scheduling so federal and state payments go out on time
Who this is for
- Small businesses that just hired their first employee and realized payroll taxes are their responsibility now
- Business owners who are running payroll themselves and losing time and sleep over the filings
- Businesses that have received a payroll tax notice or penalty and want it handled correctly going forward
- Owners who use contractors and need 1099-NECs done right at year end
Employees vs Contractors
Getting this classification right matters, because it changes what you have to withhold and file. An employee gets a W-2 and has taxes withheld. A contractor gets a 1099-NEC and handles their own taxes. Misclassifying a worker is one of the more expensive mistakes a small business can make. If you are not sure which is which, we will help you sort it out before it becomes a problem.
How it works
- Free consultation. We look at how many people you pay, whether they are employees or contractors, and what you are filing now.
- A fixed monthly quote. From $99, based on your headcount and filing needs.
- We take over the filings. Calculations, deposits, and returns happen on schedule.
- Year end is handled. W-2s and 1099-NECs go out on time without a scramble.
What is included, and what is not
| Included | Available Separately |
|---|---|
| Payroll tax calculations | Full bookkeeping → Bookkeeping Services |
| Form 941 (quarterly) and Form 940 (annual) | Business income tax returns → Business Tax Preparation |
| Texas state unemployment reporting (TWC) | Sales tax filing → Sales Tax Services |
| W-2 and 1099-NEC preparation at year end | — |
| Deposit scheduling | — |
Pricing
Payroll tax services start at $99 per month, based on how many employees and contractors you pay and what needs to be filed.
Houston and remote
We handle payroll tax filings for Houston businesses and for businesses across the United States. Federal filings are the same everywhere; state filings vary by state, and we handle the state your employees are in.
- FAQs
Frequently Asked Questions
We’ve answered a few of the most common questions our clients ask. Need more help? Contact us anytime.
At the federal level, most employers file Form 941 each quarter and Form 940 once a year, plus regular tax deposits. In Texas, employers also report state unemployment tax to the Texas Workforce Commission. At year end you issue W-2s to employees and 1099-NECs to contractors. We handle all of it.
An employee gets a W-2 and you withhold and file taxes on their pay. A contractor gets a 1099-NEC and pays their own taxes. Classifying a worker incorrectly can lead to back taxes and penalties, so it is worth getting right from the start. We can help you sort it out.
We can take over your ongoing payroll tax filings so future periods are calculated and filed correctly and on time. That prevents the next penalty.
W-2s and 1099-NECs are generally due to recipients and to the government by January 31. We prepare and file them so you are not rushing at the deadline.